STANDARDIZING PROCEDURES IN DIGITAL RECORD MANAGEMENT
NATIONAL ARCHIVES URGED TO
STANDARDISE PROCEDURES IN DIGITAL RECORD MANAGEMENT
Aug 16 (Bernama) -- The National Archives need to have a uniform system in
managing its digital records on materials submitted as evidence in court, said
Tourism and Culture Minister Datuk Seri Mohamed Nazri Abdul Aziz.
to the media after opening a records management convention organised by the
National Archives here today, he said though digital record management was
challenging, it should be implemented especially if the evidence were required
to be produced in court.
main challenge is how to ensure that the records in thisdigital age can be used in court because
currently, even if therecord or
information is from the National Archives, its authencity is still being questioned
and debated," he said.
Nazri said only critical information about the content, context and structure
of the records could determine whether the records were genuine and reliable
for them to be accepted as court evidence.
success in the case concerning sovereignty over Pulau Ligitan and Pulau Sipadan
in the International Court of Justice (ICJ) reaffirms the importance of
efficient record management in supporting fights over rights incourt," he said.
the other hand in the case concerning claims over Pulau Batu Puteh, he said, Singapore
obviously maintained a set better of records which eventually convinced the
court in their decision.
Nazri proposed that when an information was recorded, it was probably necessary
to have the presence of a commissioner of oaths and a witness to verifythe authencity of the record and they could
be called for reference should the evidence be used in court.
added that the relevant institutions such as the Attorney-General's Chambers,
Communications and Multimedia Commission (MCMC), CyberSecurity Malaysia and
Office of Chief Security Officer could work with the National Archives in establishing
a standard in regulating records especially for court reference.