Thursday, August 25, 2016

STANDARDIZING PROCEDURES IN DIGITAL RECORD MANAGEMENT



NATIONAL ARCHIVES URGED TO STANDARDISE PROCEDURES IN DIGITAL RECORD MANAGEMENT



Date: 16-08-2016


PUTRAJAYA, Aug 16 (Bernama) -- The National Archives need to have 
a uniform system in managing its digital records on 
materials submitted as evidence in court, said Tourism and 
Culture Minister Datuk Seri Mohamed Nazri Abdul Aziz.

Speaking to the media after opening a records management 
convention organised by the National Archives here today, 
he said though digital record management was challenging, it 
should be implemented especially if the evidence were required to 
be produced in court.

"Our main challenge is how to ensure that the records in 
this  digital age can be used in court because currently, even 
if the  record or information is from the National Archives,
its authencity is still being questioned and debated," he said. 

Mohamed Nazri said only critical information about the 
content, context and structure of the records could 
determine whether the records were genuine and reliable for 
them to be accepted as court evidence.

"Malaysia's success in the case concerning sovereignty over 
Pulau Ligitan and Pulau Sipadan in the International Court of 
Justice (ICJ) reaffirms the importance of efficient record 
management in supporting fights over rights in  court," he said.

On the other hand in the case concerning claims over Pulau 
Batu Puteh, he said, Singapore obviously maintained a set better 
of records which eventually convinced the court in their decision.

Mohamed Nazri proposed that when an information was recorded, it 
was probably necessary to have the presence of a commissioner 
of oaths and a witness to verify  the authencity of the record 
and they could be called for reference should the evidence be 
used in court.

He added that the relevant institutions such as the 
Attorney-General's Chambers, Communications and Multimedia 
Commission (MCMC), CyberSecurity Malaysia and Office of 
Chief Security Officer could work with the National Archives 
in establishing a standard in regulating records especially for 
court reference.

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